WINTER SHOWCASE OUTLINE
SEPTEMBER
Have general dates in mind for the Winter Showcase
Reserve the performance venue (Pia)
Reserve the Marley (Pia)
OCTOBER
OCTOBER 15
Delegate classes by teacher
nOVEMBER
NOVEMBER 1ST
WINTER SHOWCASE WEBSITE UPDATED
Begin updating the Winter Showcase Website
Things Needed
Updated show graphics/ logo
Teachers SUBMIT MUSIC SELECTIONS FOR APPROVAL
Do the costume inventory
Create the sign-up genius link for class parents
NOVEMBER 15
Order wristbands for check-in
Order extra costumes, Accessories, and costume bags to distribute costumes
DECEMBER
December 1, 2025
Send Line-up forms to TEACHERS
Send out the class parent link to parents
DECEMBER 15, 2025
DEADLINE FOR CLASS PARENTS TO SIGN UP
Dance costume spreadsheet for check-in completed
Show order Completed
(Future Goal: Completed by Dec. 1)
Deadline for teachers to submit the line-up forms and final music selections
Organization of costumes per class completed
The Program is completed.
(Future Goal: Completed by Dec. 1)
DECEMBER 17, 2025
CLASS PARENT CONFIRMATION EMAILS SENT OUT WITH REQUEST FOR T-SHIRT SIZE AND SIGN UP LINK ATTACHED
DECEMBER 19, 2025
SEND reminder EMAIL TO ALL CLASS PARENTS ABOUT the CLASS PARENT MEETING ON Jan 7TH
BUILD TICKET LINKS ON TUTUTIX WEBSITE (PIA)
VOLUNTEER LIST FINALIZED
DECEMBER 20, 2025
DRESSING ROOM ORDER AND PICK UP ORDER LIST CREATED
JANUARY
JANUARY 5, 2025
Send out class parent meeting reminder
JANUARY 7, 2025
CLASS PARENT MEETING DATE
JANUARY 9, 2025
LOOK THROUGH ALL SHOWCASE SIGNAGE
CLASS PARENT PACKET NEEDS TO BE UPDATED
Go through the inventory for the recital box and confirm if any purchases are needed.
JANUARY 12, 2025
COMPLETED RECITAL PROGRAM
JANUARY 15, 2025
ALL SIGN-IN SHEETS COMPLETED
FOR DANCERS
COSTUMES
VOLUNTEERS
JANUARY 20, 2025
CLASS PARENT PACKET COMPLETED CONTAINING:
Line Up Order
Class Roster
Class Parent Info Sheet